Privacy Policy for Far West Masters

Effective Date: October 1, 2025
Last Updated: September 3, 2025

Overview

Far West Masters ("we," "us," or "our") are committed to protecting the privacy and security of our members and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at farwestmasters.org, participate in our ski racing programs, or interact with us through other channels.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us, including:

  • Membership Information: Name, address, phone number, email address, date of birth, emergency contact information

  • Race Registration Data: Skiing ability level, race history, medical information relevant to participation, insurance information

  • Payment Information: Credit card details, billing address (processed securely through third-party payment processors)

  • Communication Data: Information you provide when contacting us via email, phone, or through our website

  • Event Information: Photos, videos, or other content from races and events where you participate

Information Collected Automatically

When you visit our website, we may automatically collect:

  • Technical Information: IP address, browser type, device information, operating system

  • Usage Data: Pages visited, time spent on pages, click-through rates, referring websites

  • Cookies and Tracking Technologies: We use cookies to enhance your browsing experience and analyze website usage

How We Use Your Information

We use the collected information for the following purposes:

  • Race Operations: Managing race registrations, creating start lists, tracking results, ensuring participant safety

  • Membership Services: Processing membership applications, maintaining member records, providing member benefits

  • Communication: Sending race schedules, results, newsletters, safety updates, and other organizational communications

  • Event Management: Coordinating races, managing venues, organizing awards ceremonies

  • Safety and Compliance: Ensuring participant eligibility, managing insurance requirements, emergency response

  • Website Functionality: Improving our website, analyzing usage patterns, troubleshooting technical issues

  • Legal Compliance: Meeting regulatory requirements, responding to legal requests

How We Share Your Information

We may share your personal information in the following circumstances:

With U.S. Ski & Snowboard

As a division operating under U.S. Ski & Snowboard rules, we may share member and participant information as required for:

  • Race sanctioning and results reporting

  • Insurance and liability coverage

  • Compliance with national ski racing regulations

With Third-Party Service Providers

We work with trusted service providers who assist us with:

  • AdminSkiRacing.com: Race registration and management platform

  • Payment Processors: Secure handling of membership dues and registration fees

  • Email Services: Newsletter distribution and member communications

  • Website Hosting: Maintaining our online presence

Race Results and Public Information

Certain information may be made publicly available, including:

  • Race results with names and times

  • Start lists for upcoming races

  • Awards and recognition information

  • Event photos and videos (with appropriate consent)

Legal Requirements

We may disclose information when required by law, court order, or to protect the rights, property, or safety of Far West Masters, our members, or others.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Secure data transmission using encryption

  • Limited access to personal information on a need-to-know basis

  • Regular security assessments of our systems and third-party providers

  • Secure storage of physical and electronic records

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, including:

  • Active membership duration plus up to 7 years for financial records

  • Race results and historical records may be retained indefinitely for sporting archives

  • Communication records as needed for ongoing member services

Your Rights and Choices

You have the following rights regarding your personal information:

Access and Correction

  • Request access to your personal information we maintain

  • Request correction of inaccurate or incomplete information

  • Update your contact information and communication preferences

Communication Preferences

  • Opt out of non-essential communications while remaining eligible to receive important safety and race information

  • Choose your preferred communication methods (email, phone, mail)

Data Deletion

  • Request deletion of your personal information, subject to legal and operational requirements

  • Note that some information may need to be retained for safety, legal, or historical purposes

Cookies and Tracking

Our website uses cookies to:

  • Remember your preferences and login status

  • Analyze website traffic and usage patterns

  • Provide personalized content and advertising

You can control cookie settings through your browser, though disabling cookies may affect website functionality.

Third-Party Websites

Our website may contain links to third-party websites, including ski resorts, equipment vendors, and partner organizations. This privacy policy does not apply to those external sites, and we encourage you to review their privacy policies.

International Considerations

Far West Masters primarily operates within the United States. If you are accessing our services from outside the U.S., please be aware that your information may be transferred to and processed in the United States.

Contact Information

If you have questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:

Far West Masters Privacy Officer
Email: info@farwestmasters.org

For general inquiries about our organization, you may also contact info@farwestmasters.org or visit our website at farwestmasters.org.

Compliance and Governance

This privacy policy is designed to comply with applicable privacy laws and regulations. We regularly review our data practices to ensure ongoing compliance and protection of member privacy.

This privacy policy is part of our commitment to transparency and protecting the privacy of our skiing community. We appreciate your participation in Far West Masters and your trust in our organization.