*** DRAFT [kb] ***
Far West Masters
Summer Meeting Minutes
14 July 2007
Crowell Residence, Incline Village, NV
1:45 pm Call to Order: President Sam Crowell
Board Members:
Sam Crowell
Reese Palermo
Mark Smallhouse
Don Smith
Elizabeth Kennedy
Guests:
Doug Fulton
Eddie Mozen
Sandy Hogan
Volunteer Recorder:
Karl Brown
14 October 2006 Minutes
Motion to Approve, Reese
Second, Elizabeth
No discussion requested
Approval by voice vote with no dissent
Advertising Guidelines and Fee Schedule for Forerunner—Sandy Hogan
Preliminary discussion of Draft Ad Policy
Newsletter can be designed around multi-issue ads
Motion to Approve Policy as written with clarification that listed rates are per season, Don
Second, Mark
Approval by voice vote with no dissent.
Membership Report: Postponed until next meeting, due to Marietta’s absence.
Race Items
1) 2007-08 Schedule—Rees Palermo
Traditional opening weekend at Mammoth is not on proposed schedule
Mixed message is being received by Board members from Mammoth (Sam)
Southern part of schedule is important (Don)
Mammoth is a reliable race because of altitude, snowmaking, and race department (Eddie)
Rees requests formal Board guidance
Motion to add 1-2 December 2007 SL/SL @ Mammoth to the race schedule, Don
Second, Elizabeth
No additional discussion
Approval by voice vote with one dissent (Mark)
2007-08 Schedule (continued)
15-16 SL/SL December at Alpine Meadows
Eddie: Sugar Bowl is also a desirable site for reliable early slalom racing
6 January SL/SL at Heavenly Valley
Request to Reese to seek alternatives to double race at HV 6 January
Reese: per HV, Saturday race at HV is not possible
Eddie: Saturday race and party is desirable for Viva Italia event
Discussion prompted by consideration of Sierra-at-Tahoe for Saturday race
Karl: host area record and abilities should be prime consideration for race site selection
Karl: some members traveling long distances want early decisions on race cancellation
12-13 Jan SL/GS at Kirkwood
Board recognizes desire by some members to avoid mixing events on race weekends
This principle is followed for most of the schedule
Some mixed weekends are desirable (e.g. Kirkwood)
26-27 Jan GS/GS at Squaw Valley
SG and SL events get mixed reviews from membership
Friday race is difficult for race department
1-3 Feb SG/SG/SG at Mammoth
Flexibility should be maintained for this weekend
(e.g. substitute SL and/or Super Combi in the event of inclement weather)
Mark: request discussion on Super Combi rules at next Board meeting (action)
This event should be proposed for inclusion in Speed Series (action)
23-24 February TBD
Reese: possibilities are GS/GS at Homewood and SL/SL at Diamond Peak
Karl: SL/SL at Sugar Bowl is also a desirable race venue
3-6 Mar DH/DH/DH at Mammoth
Consensus that this event should remain part of season points races
8-9 Mar Gs/GS at Alpine Meadows
17-22 Mar Nationals at Mammoth
Eddie: FWM rep at Nationals (deferred to New Business)
29-30 Mar SL/SL at Mt. Rose
Reese: Event pushed to later in season by circumstances, SG is not reliable this late in season
4-6 Apr GS/GS at Sugar Bowl
Reese: Event moved up one week due to schedule conflicts (Karl: early date more reliable?)
2) Officials Race Assignments
Treasurer’s Report: Mark Smallhouse
Newsletters: Elizabeth Kennedy
Preliminary discussion of newsletter timing; second newsletter issue to remain in December after first race(s); first newsletter to also include information that would have been in the 4th 2007 newsletter, and also membership application and information. Elizabeth will follow up to check with Marietta to be sure that this will work
Motion to move up first newsletter, combining with membership renewal mailing. Mark
Second, Don
Approval by voice vote, no dissent
New Business
1) Participation in Nationals at Mammoth
Proposal by Eddie to assign FW Masters representative to monitor Mammoth organizers
Discussion about need to insure Master’s protocols and expectations are met
No Action
2) Race Cancellation and Notification Policy
(Discussion occurred during scheduling item)
3) Appointment of New Secretary
Liesl Panke has resigned at Secretary
Motion to appoint Sandy Hogan at Secretary for Balance of Liesl’s term, Don
Second, Elizabeth
Question (Reese) as to need for membership confirmation
Not necessary (checked during Elizabeth’s interim appointment to Newsletter post)
Approval by voice vote, no dissent
4) FIS Masters Equipment Rule Changes
Announcement of shift of most rules to “recommendations” for Masters, other than SG lengths
5) Deferred Item: Proposal for More Compensation for Officials
Preliminary discussion
Need to recruit more officials, especially on TD track
Questioning of need for compensation for volunteers?
Poll of Board members shows wide difference of opinions
Motion for compensation to TDs (only) for race fee and $10 meal allowance (only upon request), Mark
(Clarification: to be through FWM with no involvement of area race department)
Second, Sandy
No additional discussion
Ayes: Mark, Elizabeth, Sandy, Reese
Nos: Don
Abstention: Sam (President)
Motion Carries
6) Additional Items for Next Board Meeting
Review Super Combi Rules
Review qualification system for Nationals as applies to host division
Get update on sponsorships including Skier’s Edge
Motion to adjourn, Mark
Second, Don
Approval by voice vote, no dissent
4:00 pm
Next Meeting: October 6, 2007 – Palermos (Reno)
9 am –3 pm – Officials training and refresher meeting
3-5 pm – Board Meeting